A Human Resource Information System (HRIS), is a software solution designed to collect, store, manage, and process an organization’s employee information. It serves as a centralized repository for all HR-related data and has the potential of automating many core HR processes and enabling more data-driven decision-making. With many HRIS having the capability to automate workflows related to things such as onboarding, termination, performance management or training, they can help ensure consistency in the employee-manager experience and can help ensure documents are reviewed or supplied by employees on time, training gets renewed when it should and performance appraisals are available for the new manager that just got hired. Perhaps your organization is struggling with time and attendance. An HRIS can ensure that time is accounted for electronically and monitored more easily. HR information systems can also integrate with a payroll system, ensuring that information regarding compensation moves seamlessly back and forth to the employee file. Many HRIS also allow for ’employee self-service’, giving employees a portal through which they can connect and receive communications from their employer. Has a policy been updated and employees need to confirm they have reviewed it? Use your HRIS to drive that review? Have a problem with supervisors not conducting employee performance appraisals at their regularly scheduled intervals? Use your HRIS to send notifications to your supervisors to follow up. Need your employees to supply a copy of their driver’s license? Use your HRIS to send reminders and collect a copy for their files.

Business of all sizes are constantly seeking out ways to improve efficiency and be compliant with HR standards. Implementation of an HRIS can result not only in a significant reduction in an organization’s administrative burden but also make it easier to adhere to the policies and procedures of the organization.

Converting from paper-based employee files can be challenging and this initiative often involves careful planning. A fulsome assessment of the size and scope of current employee files will need to be completed and decisions made about which materials will be converted to electronic format and which will remain on paper.

With over 20 years experience implementing software solutions and converting paper-based systems to electronic, resolveHR has the HR and project management skills to help put your HRIS in place and deliver maximum value from it. We can develop a comprehensive implementation plan, considering factors such as data migration, system integration, HR workflows, and user training. In addition, with a background in change management, we’ll ensure stakeholders are engaged and barriers to change are identified and managed, helping pave the way for smooth adoption.